The Administrative Officer is responsible for ensuring the smooth and efficient functioning of the organization's day-to-day operations. He/She is responsible for supporting administrative processes, maintaining organized systems, and ensuring compliance with internal policies and procedures.

Qualification and Experience

• Bachelor’s degree in Business Administration, Management, or a related field.

• 3-4 years of experience in administrative roles, preferably in a corporate sector.

Job Description

• Ensure smooth functioning of office operations, including workspace management and general upkeep.
• Oversee office supplies, equipment maintenance, and inventory management.
• Manage office leases, contracts, and agreements with vendors and service providers.
• Supervise office security, housekeeping, and administrative support staff.
• Coordinate the procurement of office supplies, equipment, and services as per company policies.
• Manage relationships with vendors, negotiate contracts, and ensure timely service delivery.
• Maintain accurate records of purchases and ensure cost-effective procurement practices.
• Arrange business travel, accommodations, and transportation for employees as required.
• Oversee the management of company vehicles, including maintenance and driver coordination.
• Handle logistics for company events, meetings, and conferences.
• Ensure adherence to company policies and local regulations related to administrative operations.
• Maintain records of office expenses, contracts, and administrative reports.
• Assist in audits and ensure proper documentation of administrative activities.
• Act as a point of contact for employees regarding administrative issues.
• Support People & Culture Department with onboarding logistics, seating arrangements, and access control.
• Assist in organizing office events and employee engagement activities.

Required Skills

Technical Skills

• Proficient in document management and filing systems (both digital and physical).

• Skilled in maintaining and tracking office inventory and fixed assets.

• Familiar with procurement processes and vendor coordination.

• Able to prepare and process purchase orders and vendor documentation.

• Competent in using office management software and tools (e.g., MS Office, SharePoint).

• Knowledge of compliance standards related to administrative operations.

• Experience in maintaining organized records for audit and reporting purposes.

Behavioral Skills

• Strong verbal and written communication skills.

• Effective problem-solving and decision-making abilities.

• High adaptability to changing priorities and work environments.

• Detail-oriented with strong organizational skills.

• Ability to manage time and prioritize tasks independently.

• Team-oriented mindset with a collaborative approach.

• Professional and courteous in dealing with internal and external stakeholders.

Benefits of Working at Foneinsure

• Stellar opportunity to work with the rising company
• The amazing and passionate young team, beautiful office space
• Trust of the biggest FinTech company. 

• One-of-a-kind company culture and growth opportunities to accelerate your career progression

How to apply?

We are always keen to meet energetic and talented professionals who would like to join our team. Click on the button below and submit your application to apply for the post.

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